TITLE:  MARKETING ASSISTANT

REPORTS TO: DIRECTOR OF MARKETING & COMMUNICATIONS

CLASSIFICATION:  Non-Exempt

JOB SUMMARY: Works closely with the Director of Marketing & Communications in the development of promotion for IFAA. This is a part-time, temporary position that will begin in February and conclude on July 31, 2017. Weekly hours will vary and will increase in the weeks up to and including the International Folk Art Market Santa Fe. (IFAM | Santa Fe)

ESSENTIAL FUNCTIONS: This position assumes responsibility for the following duties:

  1. Social Media and IFAA website
  • Compose and post online content on social media
  • Prepare content for and support IFAA website
  1. Marketing and Materials
  • Assist in writing and proofing marketing literature
  • Assist in maintaining consistency in IFAA messaging
  1. IFAM | Santa Fe
    • Assist in various aspects of organizing and producing IFAM | Santa Fe
    • Serve as liaison and front-of-house support for event ticketing vendor and IFAM | Santa Fe guests
  2. Photo Database and Imagery Management
  3. General
  • Undertake general administrative tasks as needed

QUALIFICATIONS:

  • High School diploma; BA in Marketing or Communications preferred; or combination with experience
  • Demonstrable ability to multi-task and adhere to deadlines
  • General to advanced understanding online marketing principles
  • Exceptional organizational skills; detailed-oriented, and cool under pressure
  • Well-honed communication and people skills
  • Excellent problem-solving skills
  • Advanced level of knowledge of MS Office, marketing computer software and online applications (CRM tools, Online analytics, Google Adwords etc.)
  • Eagerness to learn about world cultures and support folk artists from more than 60 countries.

SUPERVISORY RESPONSIBILITIES: None

WORK ENVIRONMENT/DYNAMICS: This position takes place in a fast-paced environment, especially during the two months prior to production of the annual market. Work assignments may change depending upon unforeseen and unpredictable developments including changes in market structure and systems, new technologies and world events. A high degree of personal flexibility is required and expected. Travel may be required.

 

 

TITLE: ACCOUNTING SPECIALIST

REPORTS TO: DIRECTOR of FINANCE and HUMAN RESOURCES (DFHR)

CLASSIFICATION: EXEMPT

JOB SUMMARY: Compute, classify, and record numerical data to keep financial records accurate and complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records according to Generally Accepted Accounting Principles (GAAP). Work closely with DFHR to ensure timely reporting and positive communications with all staff, Board and Committee members.

ESSENTIAL FUNCTIONS – This position assumes responsibility for the following duties:

General Accounting

1. Responsible for accounts payable; monitor to ensure payments do not exceed contracts

2. Reconcile and process payments for organization’s credit cards

3. Responsible for accounts receivable

4. Process all customer/donor invoicing and contributions received

5. Process and reconcile monthly group insurance premiums and bi-monthly 403(b) contribution payments

6. Provide backup when needed for processing payroll and PTO tracking

7. Prepare and process bank deposits

8. Keep bank account records current with software entries throughout month

9. Process online store and pop-up sales in accounting software

10. Assist with monthly closing procedures

Reports

  • Process Quarterly state and federal payroll tax reports
  • Prepare monthly financial statements
  • Assist with preparation of schedules for annual audit

Markets

  • Invoice artists for payments due to market prior to the market
  • Reconcile agreed artists sales, funds collected, and final payout to artists for all markets
  • Assist with preparation of set up for payment booths, back room and artist payout
  • Work Santa Fe Market weekend providing guidance to volunteers and staff in the depositing process and at artist payout
  • May be required to attend out-of-town markets to help set up financial areas and assist in processing payments and reconciliation on site of
  • artists’ sales

QUALIFICATIONS

  • Minimum 3 years of experience as bookkeeper/accounting assistant, preferably with a non-profit organization
  • Demonstrated proficiency and experience in using the current version of QuickBooks
  • Experience in processing payroll and filing payroll tax reports
  • Competency and fluency with computer technology, the internet and e-mail required
  • High degree of proficiency in communicating both verbally and in writing
  • Successful completion of a background check

CHARACTERISTICS NEEDED TO BE SUCCESSFUL IN THIS POSITION 

  • Enjoys performing the day-to-day accounting functions that maintains a strong foundation for the organization
  • Detail-oriented, strives for accuracy while balancing the need to meet deadlines
  • Effective time management skills and pro-active communicator
  • Support and work closely with DFHR to accomplish departmental goals and deadlines
  • Professional and friendly demeanor; foster teamwork; graceful under pressure

REQUIREMENTS

  • Travel may be required
  • New Mexico driver’s license is required

SUPERVISORY RESPONSIBILITIES

  • Supervise any temporary help in Finance department (including volunteers)

WORK ENVIRONMENT/DYNAMICS

This position takes place in a fast-paced environment, especially during the two months prior to and two months following production of the annual market. The incumbent should be prepared to be on-call during this period and immediately following. Work assignments may change depending upon unforeseen and unpredictable developments including changes in market structure and systems, new technologies and world events. A high degree of personal flexibility is required and expected, as is a high degree of personal integrity and trustworthiness.